> ## Documentation Index
> Fetch the complete documentation index at: https://docs.neuraltalk.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# 📅 Calendly Integration

> Integrate your AI assistant with Calendly for automated scheduling and appointment management and provide seamless calendar integration for your business.

🎥 Refer to the setup video for a step-by-step visual guide:

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## Setup Process

### Step 1: Create Calendly Account

1. Go to [calendly.com](https://calendly.com)
2. Sign up for a Calendly account
3. Choose your plan (Free, Premium, or Pro)
4. Complete your profile setup

<img src="https://mintlify.s3.us-west-1.amazonaws.com/neuraltalk/images/calendly-setup.png" alt="Calendly Account Setup" />

### Step 2: Configure Calendly Settings

1. **Event Types**: Create different types of meetings
2. **Availability**: Set your working hours and time zones
3. **Booking Rules**: Configure buffer times and limits
4. **Customization**: Brand your booking pages

<img src="https://mintlify.s3.us-west-1.amazonaws.com/neuraltalk/images/calendly-config.png" alt="Calendly Configuration" />

### Step 3: Generate API Credentials

1. Go to Calendly Settings → Integrations
2. Navigate to "API & Webhooks"
3. Generate your Personal Access Token
4. Copy the token for NeuralTalk integration

<img src="https://mintlify.s3.us-west-1.amazonaws.com/neuraltalk/images/calendly-api.png" alt="Calendly API Setup" />

### Step 4: Connect to NeuralTalk

1. Go to your NeuralTalk dashboard
2. Navigate to "Integrations" → "Calendly"
3. Enter your Calendly API token
4. Configure webhook settings
5. Test the connection

<img src="https://mintlify.s3.us-west-1.amazonaws.com/neuraltalk/images/calendly-integration.png" alt="Calendly Integration Complete" />

## Features

* **Automated scheduling** through AI conversations
* **Calendar synchronization** with major calendar apps
* **Meeting reminders** and notifications
* **Rescheduling and cancellation** handling
* **Multi-timezone support** for global teams
* **Custom booking flows** for different services

## Configuration

### API Permissions

* **Read events** and availability
* **Create bookings** on behalf of users
* **Update appointments** and schedules
* **Access user information** for personalization
* **Manage webhooks** for real-time updates

### Event Types

* **One-on-one meetings** for personal consultations
* **Group sessions** for team meetings
* **Webinars** and online events
* **Phone calls** and video conferences
* **In-person meetings** with location details

### Booking Rules

* **Buffer times** between meetings
* **Advance notice** requirements
* **Maximum bookings** per day
* **Working hours** and availability
* **Holiday and break** management

## AI Assistant Capabilities

### Scheduling Commands

* **"Schedule a meeting"** - Book appointments directly
* **"Check availability"** - View open time slots
* **"Reschedule meeting"** - Modify existing bookings
* **"Cancel appointment"** - Remove scheduled meetings
* **"Show my calendar"** - Display upcoming events

### Smart Responses

* **Availability checking** before suggesting times
* **Conflict resolution** for double bookings
* **Time zone handling** for international users
* **Follow-up reminders** and confirmations
* **Custom meeting preparation** instructions

### Integration Features

* **Calendar sync** with Google, Outlook, Apple
* **Email notifications** for all parties
* **SMS reminders** for important meetings
* **Video conferencing** links (Zoom, Teams, etc.)
* **Document sharing** for meeting materials

## Use Cases

### Sales Teams

* **Lead qualification** calls
* **Product demos** and presentations
* **Follow-up meetings** with prospects
* **Discovery calls** for new opportunities
* **Contract discussions** and negotiations

### Customer Support

* **Technical support** sessions
* **Onboarding calls** for new customers
* **Training sessions** and tutorials
* **Feedback collection** meetings
* **Issue resolution** discussions

### Professional Services

* **Consultation calls** with clients
* **Project kickoff** meetings
* **Progress reviews** and updates
* **Strategy sessions** and planning
* **Client check-ins** and updates

### Healthcare

* **Patient consultations** and appointments
* **Follow-up visits** and check-ups
* **Telemedicine** sessions
* **Therapy sessions** and counseling
* **Medical consultations** and advice

## Advanced Configuration

### Webhook Setup

1. **Event notifications** for new bookings
2. **Cancellation alerts** for changes
3. **Reminder triggers** before meetings
4. **Completion confirmations** after events
5. **Custom data** for business logic

### Custom Fields

* **Contact information** collection
* **Meeting preferences** and requirements
* **Special instructions** and notes
* **Document uploads** and attachments
* **Payment processing** for paid services

### Automation Rules

* **Auto-confirm** certain meeting types
* **Send reminders** at specific intervals
* **Follow-up emails** after meetings
* **Reschedule logic** for conflicts
* **Escalation procedures** for issues

## Troubleshooting

### Common Issues

* **API rate limits**: Check your Calendly plan limits
* **Webhook failures**: Verify URL and authentication
* **Calendar sync issues**: Check calendar permissions
* **Timezone problems**: Verify timezone settings
* **Booking conflicts**: Review availability rules

### Best Practices

* **Test thoroughly** with different scenarios
* **Monitor webhook logs** for errors
* **Keep API tokens secure** and rotate regularly
* **Set appropriate buffer times** between meetings
* **Provide clear instructions** to users

### Support Resources

* [Calendly API Documentation](https://developer.calendly.com/)
* [Webhook Configuration Guide](https://calendly.com/api-docs)
* [Integration Best Practices](https://calendly.com/help)
* [Troubleshooting Guide](https://calendly.com/support)

## Next Steps

* [Slack Integration](/integrations/slack)
* [Discord Integration](/integrations/discord)
* [WhatsApp Integration](/integrations/whatsapp)
* [HubSpot Integration](/integrations/hubspot)